Example Of Letter

1. Inquiry Letter

Mr.  Rodrigo Rivera
Personnel Director
Technote Corporation
3152 Bridge Avenue
Boston, MA 02154

Dear Mr. Rivera:

May I ask a favor of you?  Randy del Rosario, a representative of the Leverage Company, recently told me of your success in managing Technote’s training program for the hardcore unemployed.  Our firm is presently planning such a program, and we would appreciate information about the mind-set section of your program.

We expect to begin our training sessions on approximately August 1.  I believe we are prepared for the remedial-education and job-skills portion of the program, but we need help with mind-set section.  Specifically, we would appreciate knowing who you employed to teach that section, the major emphasis in the section, and the length of the section in relation to the entire programs.

I congratulate you on your success in managing Technote’s program, and I believe your ideas would help us solve this long-neglected problem, also.  I look forward to hearing from you.

Very truly yours,

Francisco Fortaleza
Managing Director

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2. Order Letter
Mrs. Erlinda Ramos
MGT Marketing
Abucay, Bataan
Dear Mrs. Ramos:
Enclosed is a money order for two hundred dollar ($200) in return for which please send me by parcel post:
1 piece bathing suit, navy blue and white, size 33, No. H61 – $60.00
1 pair of white canvas tennis shoes, crepe soles, size 4, C width – $40.00
1 Tilden tennis rocket, green and white trim, green strings, wt. 13 oz., handle 4 inches – $45.00
1 grey sweater, V-neck, size 28, No. B25 – $55.00
Please send these articles within five days.
Very truly yours,
Mr. Roderick Santos

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3.Complaint Letter

________________________________________________________

65 Market Street
Val Haven, CT 95135 

June 30, 2004

Customer Service
Cool Sports, LLC
8423 Green Terrace Road
Asterville, WA 65435

Dear Sir or Madam:

I have recently ordered a new pair of soccer cleats (item #6542951) from your website on June 21. I received the order on June 26. Unfortunately, when I opened it, I saw that the cleats were used. The cleats had dirt all over it and there was a small tear in front of the part where the left toe would go. My order number is AF26168156.

To resolve the problem, I would like you to credit my account for the amount charged for my cleats; I have already went out and bought a new pair of cleats at my local sporting goods store so sending another would result in me having two pairs of the same cleats.

Than you for taking the time to read this letter. I have been a satisfied customer of your company for many years and this is the first time I have encountered a problem. If you need to contact me, you can reach me at (555) 555-5555.

Sincerely,

Signature

Ken Thomas

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4. Application Letter

April 2010
MS. PASSANA PONG
The Administrative Officer
The Royal Thai Embassy in Manila
Dear Ms. Pong:
Greetings!
I am a Communications graduate of the University of the Philippines-Diliman with several years of working experience gained from some of the Philippines’ reputable private firms, a non-governmental organization, and government.
I am writing to apply for the position of Executive Assistant advertised on jobstreet.com.ph on 10 May 2010. This position particularly interests me because it would enable me to make full use of my administrative and organizational skills. I have well-developed written and oral communication skills that can be very useful in carrying out the duties for the above-mentioned position.
On top of these competencies, I adhere to a work ethic and can effectively interact with people across all levels of the organizational structure. I believe I can be an asset to your organization.
My resume is enclosed with this cover letter. It shows my overall expertise and experience in the field. I would welcome the opportunity to discuss my suitability for the position and comply with your other requirements. I can be contacted during working hours at (632) 857-0100 local 1101.
Thank you very much.
Sincerely,
JUDY D. CORDOVA
Applicant

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5. Memo

April 10, 2010
Nelson and Sons
Washington, D.C.
email@server.org
www.address.org
Janet Andrews
Logistics Department
Dear Ms. Andrews,
Greetings!
To begin, we would like to stress that in general we are satisfied with your performance in fulfilling your duties in the workplace. However, in the interest of making workflow in the office more efficient, we would like to offer to you the following advice.
We have noticed that when you are working, you place your pens and pencils too far to the right of your desk, such that you have to move your chair whenever you have to get a writing instrument. Perhaps you could save some time and work more efficiently by rearranging your desk such that the things you need at hand will be easier to reach.
We hope that you understand that this letter does not represent a reprimand in any way, nor is it a criticism of you, but is merely offered both for your benefit and that of the office.
Respectfully yours,
Randolph Stafford
Personnel Manager, Nelson and Sons

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